The Library Course Reserves collection is a separate, limited loan collection of high demand course materials. Course Reserve materials are listed online by instructor name and course codes.

Instructors can place items on reserve on a term-by-term basis. Materials used for more than one term can be placed on reserve for continuous use. The Library does not buy textbooks or required reading but will purchase supplemental readings on request and within budget limitations. Textbooks and required readings may be loaned to the Library for reserve purposes - see Personal Copies below.

Students can search for reserves online and are available for checkout at the Library Services Desk.

Loan Periods

Loan periods can be 3 hours, 1 day, 3 days, or 7 days. Instructors determine demand and suggest an appropriate loan period for reserve materials based on curriculum timelines, the number of copies available, and length of the readings.


Students are fined for the late returns of reserve materials. Fines are:

  • 3 hour loan - $1 per hour
  • 1 day, 3 day, 7 day loan - $2 per day

Placing Reserve Requests

Complete the online Reserve Request form or print and submit a fully completed Course Reserve Request Form (PDF) to Library Reserves.

Library Copies
Library owned items can be placed on reserve. Library copies that are on loan will be recalled and placed on reserve once returned.

Personal Copies
Personal or departmental copies of textbooks or required readings can be loaned to the library. The Library cannot accept responsibility for lost or damaged personal copies. 

Photocopied Material
Photocopied materials such as journal articles and book chapters may be placed on reserve with some restrictions:

  • Copies of journal articles that are not accessible through one of the databases that the library subscribes to
  • Copies of book chapters may be placed on reserve provided that the copies do not exceed 10% or one chapter of a copyrighted book (multiple chapters from one book will not be processed)
  • Citations must be included with photocopied material

Removing Reserves Requests

At the end of each term, library-owned materials will be returned to the general collection and personal copies can either be picked up at the library services desk or sent back via interoffice mail.

If material is listed as continuous and being taught in the next term it will stay in reserve until the instructor requests it back. The Reserves Technician will check in yearly with instructors who have personal copies on reserve continuously. Personal copies that have been on reserves for a year with zero checkouts will be sent back to their owner.

Copyright law and licensing agreements can affect the eligibility of copies to be placed on reserve. Please familiarize yourself with the requirements by reviewing the Library's Copyright guide.

For clarification on procedures, please contact the library at local 4944 or by email

Purchase Requests

Purchase requests can be made by submitting this form. Before submitting a purchase request, check the library catalogue for existing copies before placing orders for new reserve materials.

  • Requests should be submitted at least 3 months before the course begins.
  • Forms do not require the signature of your departmental coordinator.
  • The Library does not purchase material which students are expected to buy.