Requests for filming in the Library by current students and/or faculty of Capilano University should be sent in an email to the library.

Please provide the following information:

  • Date and time of the proposed shoot
  • Location of the proposed shoot
  • Number of people involved

Because the Library is a public space used by our entire university community, it is important that filming activities do not impede its core uses (study, research, etc.). While the Library will try to accommodate requests for filming as much as possible, some requests may be refused or modified to meet with the conditions described below.

An agreement outlining the conditions and restrictions on filming will be drawn up and signed by both parties, prior to the commencement of filming.

Times

Filming should take place only at non-peak study times (early mornings, evenings, weekends, not too close to or during exam times) during open hours.

Notice

At least two weeks' notice is required when requesting to film in the Library.

Locations

Except in special circumstances and with prior permission, filming should only take place in areas away from the main study areas (e.g. Janet MacDonald Room, Library classroom, etc.)

Crews

Crews may come in ahead of time to quietly scout out the area and plan their shoot. During the shoot, crews should be small and unobtrusive. It is strongly suggested that loud or disruptive sound be dubbed in later.

Library Property

Film crews must respect Library property. Do not move, rearrange, or remove any materials, furniture, etc. without specific permission to do so. This includes equipment which belongs to the Library, both within and without the Library physical space.

Students must ensure that the space is in the same condition following the film shoot as it was before. Students will be responsible for any costs incurred to the Library for repairs or cleanup.

Film Requests by groups or individuals not affiliated with Capilano University

All requests for outside groups or individuals to film on university property must be sent to support@capilanou.ca